You can evaluate candidates in TrueRole without an applicant tracking system (ATS). Create a role, upload résumés, and review what the candidate materials show. Add work samples, interview notes, and team feedback as hiring progresses.
If your team organizes hiring through email, spreadsheets, or shared folders, you can keep using those tools while bringing candidate evaluation into one place. Start with one open role and a small set of candidates.
Start with what the role needs
Before reviewing applicants, agree on what the person needs to accomplish. A job title alone leaves too much open to interpretation.
For example, a small software company hiring a product designer might need someone who can research customer problems, simplify a difficult task, and work with engineers to deliver a practical solution. Experience in a particular industry may be useful, but the team should decide whether it is essential.
In TrueRole, upload or paste the job description to start creating a role. Review the extracted details and evaluation criteria. Add the relevant business context and correct anything that does not reflect the job. Candidate evaluation should begin with requirements the team understands and agrees on.
Add candidates directly
Upload candidate résumés to the role. You do not need to import applicants from another system or connect an ATS first.
Begin with a manageable group so your team can review the results carefully. Check that each résumé belongs to the right candidate and that the role criteria are ready before starting evaluations.
The initial assessment gives you a starting point. Look at the supporting evidence and unanswered questions, as well as the score. A résumé may describe a project without explaining what the person actually contributed.
Use work samples to examine the claims
Add relevant supporting materials as they become available. These might include a portfolio, case study, or work sample. Review the additional analysis against the same role requirements.
For the designer role, a résumé might say the candidate led an onboarding redesign. A case study could show how they chose research participants, compared design options, and worked with engineering. It may also reveal that someone else led part of the work.
Check what the source supports. Some new information will strengthen the assessment; some will leave a question open. The useful outcome is a clearer understanding of the candidate's work.
Turn open questions into an interview plan
Use the gaps in the evidence to prepare focused questions. Instead of asking the designer to describe the project again, ask which decision they owned, what alternatives they considered, and what changed after testing.
TrueRole can help prepare questions around the candidate, role criteria, and available evidence. Your team should review the questions and choose those that will help clarify the requirements that matter.
After the conversation, add interview notes and feedback. Keep the candidate's answers distinct from the reviewer's interpretation. As the evaluation develops, check whether the new information supports the conclusions being drawn.
Keep the team working from the same information
Decide who will review the candidate, who will conduct interviews, and where the final decision will be recorded. Teammates should be able to find the current criteria, relevant materials, and open questions.
You can continue using your existing tools to coordinate scheduling and candidate communication. TrueRole provides the place to examine candidate fit and its supporting evidence. People make the hiring decisions.
Add an ATS when your process calls for one
An ATS can be useful when managing applications, recruiting stages, and communication becomes difficult with your current tools. You do not need to adopt one simply to start using TrueRole.
If you add an ATS later, review the supported connections and decide how the two products will fit into your process. Check which records can be imported and which steps still need manual work. Read when to add hiring intelligence to your ATS for more on using the products together.
To get started, bring one role to a demo. You can also explore the platform or review pricing before choosing a plan.